Datacapt Recruitment for Clinical Trials

One recruitment funnel, from the ad click to the first visit .

Publish a study landing page in your own branding and language. Applicants answer your pre-screener, Datacapt qualifies them against your criteria, and each one lands in a live funnel: contacted, qualified, enrolled, excluded. You see where every applicant came from and which channel earns its budget.

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Trusted worldwide

More than 200 research teams run their clinical trials on Datacapt

From the first click to the first visit.
Every applicant in one funnel.

Global Recruitment

Launch Your Study Recruitment Online

Build the page, write the eligibility criteria, publish. Your first applicant can arrive the same afternoon.

Give each study its own landing page in your branding, without a developer

Set out the study, the eligibility criteria and an apply button on one page

Publish the same study across several languages and countries

Show or hide questions based on earlier answers, and validate what people enter

Preview the page as an applicant sees it before you publish it

Pre-Screening

Smart Pre-Screening & Real-Time Funnel Tracking

Write the pre-screener your protocol needs. Datacapt applies your rules the moment a form is submitted and moves the applicant along the funnel, from first contact to enrollment, so nobody works through a backlog of forms at the end of the week.

Build a pre-screener with skip logic, so applicants only see what applies to them

Qualify or exclude applicants against the rules you set, without reading each form

Filter out ineligible applicants before they reach your sites

Track each prospect on one dashboard: contacted, qualified, enrolled, excluded

Digital Recruitment Built for Modern Clinical Trials

Use Cases for Datacapt Recruitment

📌 Decentralized trials recruiting nationally or globally
📌 Dermatology and consumer health studies needing public landing pages
📌 Vaccine trials with high-volume online applications
📌 Early-phase studies with pre-screening complexity

Connected to Calendar and Payments

Qualification is not the end of the journey. A qualified applicant books a slot in Calendar & Scheduling, and their stipend follows the visits they attend through Patient Compensations. It is one record moving through your site CTMS, not three systems being kept in step.

Ready to Fill Your Next Study Faster?

Book a 30-minute call. We go through your enrollment targets, then show you the landing page builder, the pre-screener and the funnel dashboard.

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Frequently asked questions

Still have a question? Talk to our team.

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Can I use Datacapt to recruit for multiple studies at once?

Yes. Run as many recruitment studies in parallel as you need. Each keeps its own landing page, funnel and metrics.

Is the pre-screening logic customizable?

Yes. You write the questions, set which answers qualify or exclude, and change the rules when the protocol changes.

Can I track where applicants come from?

Yes. Each applicant carries the source they came from, whether a social ad, a newsletter or a referral, so you can see which channel fills the study.

Does this integrate with scheduling or payments?

Yes. A qualified applicant books a visit in Calendar & Scheduling, and their stipend runs through Patient Compensations.

How long does it take to publish a study landing page?

A coordinator builds and publishes one in an afternoon: you write the study description and the eligibility criteria, apply your logo and colours, then publish without a developer or an IT ticket.

Can applicants apply in their own language?

Yes. Publish the same study in as many languages as your countries need. Each applicant reads the page and answers the pre-screener in their own language, and every answer lands in the same funnel.

What happens to applicants who do not qualify?

Datacapt marks them excluded against the rule that failed and sends them the message you wrote. You keep the record, so you can see which criterion removes the most applicants and invite the person to a study they fit.

Where is applicant data hosted?

In the European Union, on HDS-certified infrastructure for health data. Applicants give consent before they answer, access follows the roles you assign, and every change lands in an audit trail.

Explore the rest of the platform

Data Collection

Trial Supply Management

Clinical Operations

Patient Database

Calendar & Scheduling

Patient Compensations

Connect

API & Integrations

Not sure where to start?

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What do customers say about Datacapt ?

Find out why 200+ companies place their trust in the Datacapt Platform to manage their clinical trials.

CRO

Thanks to Datacapt, we cut our site training time by four, reduced setup timelines by 40%, and boosted both our processes and responsiveness.

Chloé Arnous

Clinical Project Manager

Patient research

I was able to configure, test, and launch the survey in just four days, making real-time adjustments and validating the solution without relying on technical intermediaries.

Eva Menard

Founder

Biotech

Datacapt surpassed our expectations thanks to its user-friendly interface and the availability of its team. It made form design and data collection remarkably intuitive, resulting in significant time savings and enhanced accuracy.

Axel Boulet

Data Steward

Medical devices

By trusting Datacapt, we quickly achieved a level of regulatory compliance we couldn’t have reached on our own, while gaining autonomy in our clinical studies.

Samuel Lerman

Co-founder

CRO

When I first opened Datacapt, I instantly got the feeling this was the next generation of eClinical platform.

Jakub Poplawski

Global Dir. Business

Academic research

Datacapt is a reliable and educational tool, designed to support researchers at every stage of their clinical study.

Prof. Laurent Clavel

Head of the Palliative Care Dpt

CRO

Beyond the tool, we found a reliable partner capable of evolving with us and understanding our specific needs.

Véronique Saunier

Clinical Investigations Coordinator

Digital health

The Datacapt solution allows you to optimize your studies management, with quality and safety assurance.

Louis Létinier

Co-founder

CRO

Thanks to Datacapt, we cut our site training time by four, reduced setup timelines by 40%, and boosted both our processes and responsiveness.

Chloé Arnous

Clinical Project Manager

Patient research

I was able to configure, test, and launch the survey in just four days, making real-time adjustments and validating the solution without relying on technical intermediaries.

Eva Menard

Founder

Biotech

Axel Boulet

Data Steward

Medical devices

By trusting Datacapt, we quickly achieved a level of regulatory compliance we couldn’t have reached on our own, while gaining autonomy in our clinical studies.

Samuel Lerman

Co-founder

CRO

When I first opened Datacapt, I instantly got the feeling this was the next generation of eClinical platform.

Jakub Poplawski

Global Dir. Business

Academic research

Datacapt is a reliable and educational tool, designed to support researchers at every stage of their clinical study.

Prof. Laurent Clavel

Head of the Palliative Care Dpt

CRO

Beyond the tool, we found a reliable partner capable of evolving with us and understanding our specific needs.