Datacapt Calendar & Scheduling

Global Visit Planning & Appointment Management. With One Click

Datacapt Calendar & Scheduling is your modern, cloud-native calendar solution designed to simplify visit planning and participant scheduling in clinical trials. Fully embedded in the Datacapt ecosystem, it gives sites, coordinators, and participants a clear, unified view of upcoming visits.

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Calendar & Visits

Global and Site-Level Calendar Views

From protocol-driven scheduling to participant self-booking, Datacapt streamlines your trial from first contact to last visit.

Visualize visit schedules across all sites, participants, and cohorts

Centralized oversight for CROs, sponsors, and study managers

Build visit schedules directly from your protocol’s time windows

Link planned visits to actual visits, rescheduling, and missed visit tracking

Better Insights

Online Booking and Participant Access

Datacapt doesn’t just enable online booking, it actively reduces missed visits through a combination of smart scheduling, automated reminders, and protocol-aware logic.

Empower participants to book and confirm visits online, anytime, from any device

Automated reminders by email or SMS keep attendance high and staff overhead low

Built for global reach with multilingual support and timezone-smart logic

Flexible rescheduling within protocol-defined windows—no manual coordination needed

Datacapt streamlines your trial from first contact to last visit.

Use Cases for Datacapt Calendar & Scheduling

📌 Phase I units managing intensive visit timelines
📌 Multi-site trials needing centralized visit visibility
📌 Remote or decentralized trials offering online booking
📌 Late-phase studies tracking visit compliance and reimbursement
📌 Sponsors looking to connect scheduling with recruitment and CTMS activities

Integrated with EDC, CTMS, and Recruitment

Datacapt Calendar & Scheduling is fully integrated and connected to the entire participant journey, from screening to final visit.

Want to See It Live?

Request a demo to discover how Datacapt Calendar & Scheduling unifies your recruitment, data collection, and visit management, turning complex global trials into clear, efficient workflows.

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Frequently Asked Questions

What does a scheduling module do in clinical trials?

It helps plan, coordinate, and manage participant visits based on protocol-defined schedules, ensuring operational efficiency and participant adherence.

Can participants reschedule visits?

Absolutely. Self‑service rescheduling respects protocol logic, and updates propagate across EDC, CTMS, and site dashboards.

Will this reduce staff burden?

Yes—it removes manual back-and-forth coordination and centralizes visit oversight, saving time and cost.

Can participants book visits themselves?

Yes. Enable self-booking via branded, secure portals with automated reminders and real-time calendar availability.

Patient Database

Patient Recruitment

Patient Compensations

EDC

ePRO

API & Integrations

What do customers say about Datacapt ?

Find out why 200+ companies place their trust in the Datacapt
Platform to manage their clinical trials.

"When I first opened Datacapt, I instantly got the feeling this was the next generation of eClinical platform!"

Jakub Poplawski

Global Dir. Business, Zurko Research

"Thanks to Datacapt, we cut our site training time by four, reduced setup timelines by 40%, and boosted both our processes and responsiveness."

Chloé Arnous

Clinical Project Manager, Ceiso

"Datacapt surpassed our expectations thanks to its user-friendly interface ans the availability of its team. It made form design and data collection remarkably intuitive resulting in significant time savings and enhanced accuracy."

Axel Boulet

Data Steward, Owkin

"Datacapt is a reliable and educational tool, designed to support researchers at every stage of their clinical study, with easy handling and high-quality service."

Prof. Laurent Calvel

Head of the Palliative Care Dpt, Hospital of Strasbourg

"By trusting Datacapt, we quickly achieved a level of regulatory compliance we couldn’t have reached on our own, while gaining autonomy in our clinical studies."

Samuel Lerman

Co-founder, Emobot

"The intuitive interface allowed us to structure operations and launch our business in under two months"

Jade Beaumont

HDRS Laboratory Manager, Weneos

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