Datacapt Patient Database

Your own patient database, ready for every study you run.

Design the patient record your studies need, let participants register themselves from a QR code or a link, and filter the pool to find who fits your next protocol. Consent status, visit history and past participation update as your studies run, so the pool is never a sync behind. Between studies, the database stays yours.

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Trusted worldwide

More than 200 research teams run their clinical trials on Datacapt

Build your own patient pool.
Recruit from it study after study.

Datacapt Patient Database

Custom Databases in Minutes

You define the fields, the registration flow and the validation rules. No IT ticket, no spreadsheet on the side.

Define your own fields: demographics, medical history, lifestyle factors, past study participation

Generate a QR code or a web link so patients register themselves from any device

Show the registration form in the patient's language, under your own branding

Set validation rules that catch bad entries before they reach your database

Patient Registry

Built for Long-Term Value

Each study adds to the same pool, and it is the same record your eCRF writes to. Consent status, contact preferences and availability are current without an export or an overnight sync, so your next protocol starts from a shortlist rather than a blank page.

Filter the pool on any attribute, then run a pre-screening campaign on the result

Track consent, opt-in and opt-out per patient under GDPR

Record availability, therapeutic interests and contact preferences

Use the same registry for observational studies and post-marketing follow-up

Create and Manage a Patient Database Tailored to Your Clinical Trials

Use Cases for Datacapt Patient Database

📌 Phase I centers building healthy volunteer panels
📌 CROs keeping condition-specific patient registries (consumer health, personal care, cosmetics)
📌 Clinics centralizing consented patients for future trials
📌 Hospital networks sharing structured patient pools across departments

Powerful Patient List and Detailed Patient Profiles

One profile holds a patient's attributes, the studies they joined and their visit history. Filter and segment the list on any custom attribute.

Ready to Build a Smarter Patient Registry?

Book a 30-minute call. We go through your recruitment needs, then show you the record builder, the self-registration flow and the search filters.

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Frequently asked questions

Still have a question? Talk to our team.

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What makes this different from a recruitment platform?

A recruitment platform fills one study. Here you keep the database afterwards, with its attributes, filters and consent status, and you recruit from it again for the next protocol.

Can I define my own patient attributes?

Yes. You create the fields yourself: medical, demographic, behavioral or logistical. You can change them as your protocol changes.

Is this GDPR and 21 CFR Part 11 compliant?

Yes. Consent is tracked per patient, access follows the roles you assign, and every change lands in an audit trail.

Can patients register themselves?

Yes. A QR code or a link opens the registration form at any hour. Datacapt runs your validations, records consent and creates the profile.

How do I find the patients who match a new protocol?

Filter the database on the attributes you created: diagnosis, age, treatment history, distance from the site. The list you get back is the list you invite.

Where do the patients in the database come from?

From your own sources: consultations, referrals, a QR code in the waiting room, a public registration form. You build the database and it stays yours between studies.

What happens when a patient withdraws consent?

Their profile stops appearing in your searches and invitations from that moment. Datacapt dates the withdrawal in the audit trail, and you can erase the record when the patient asks for it.

Where is the data hosted?

In the European Union, on HDS-certified infrastructure for health data. Access follows the roles you assign, and every change lands in an audit trail.

Explore the rest of the platform

Data Collection

Trial Supply Management

Clinical Operations

Patient Recruitment

Calendar & Scheduling

Patient Compensations

Connect

API & Integrations

Not sure where to start?

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What do customers say about Datacapt ?

Find out why 200+ companies place their trust in the Datacapt Platform to manage their clinical trials.

CRO

Thanks to Datacapt, we cut our site training time by four, reduced setup timelines by 40%, and boosted both our processes and responsiveness.

Chloé Arnous

Clinical Project Manager

Patient research

I was able to configure, test, and launch the survey in just four days, making real-time adjustments and validating the solution without relying on technical intermediaries.

Eva Menard

Founder

Biotech

Datacapt surpassed our expectations thanks to its user-friendly interface and the availability of its team. It made form design and data collection remarkably intuitive, resulting in significant time savings and enhanced accuracy.

Axel Boulet

Data Steward

Medical devices

By trusting Datacapt, we quickly achieved a level of regulatory compliance we couldn’t have reached on our own, while gaining autonomy in our clinical studies.

Samuel Lerman

Co-founder

CRO

When I first opened Datacapt, I instantly got the feeling this was the next generation of eClinical platform.

Jakub Poplawski

Global Dir. Business

Academic research

Datacapt is a reliable and educational tool, designed to support researchers at every stage of their clinical study.

Prof. Laurent Clavel

Head of the Palliative Care Dpt

CRO

Beyond the tool, we found a reliable partner capable of evolving with us and understanding our specific needs.

Véronique Saunier

Clinical Investigations Coordinator

Digital health

The Datacapt solution allows you to optimize your studies management, with quality and safety assurance.

Louis Létinier

Co-founder

CRO

Thanks to Datacapt, we cut our site training time by four, reduced setup timelines by 40%, and boosted both our processes and responsiveness.

Chloé Arnous

Clinical Project Manager

Patient research

I was able to configure, test, and launch the survey in just four days, making real-time adjustments and validating the solution without relying on technical intermediaries.

Eva Menard

Founder

Biotech

Axel Boulet

Data Steward

Medical devices

By trusting Datacapt, we quickly achieved a level of regulatory compliance we couldn’t have reached on our own, while gaining autonomy in our clinical studies.

Samuel Lerman

Co-founder

CRO

When I first opened Datacapt, I instantly got the feeling this was the next generation of eClinical platform.

Jakub Poplawski

Global Dir. Business

Academic research

Datacapt is a reliable and educational tool, designed to support researchers at every stage of their clinical study.

Prof. Laurent Clavel

Head of the Palliative Care Dpt

CRO

Beyond the tool, we found a reliable partner capable of evolving with us and understanding our specific needs.