Transparent pricing, no hidden fees

One price.
The whole platform.
Zero surprises.

Price one study at a time on your protocol, or move a whole portfolio onto a single annual licence. Both carry the full platform, every module, unlimited seats and unlimited data.

Unlimited users on every plan
No implementation fee
A quote built on your protocol
Trusted by 200+ companies worldwide for their clinical trials

Always included

Every price carries the whole platform. No feature tiers, no per-seat billing, and no surprise line item halfway through the study.

Transparent pricing, no hidden fees

One price agreed before you start, with every line item written down.

Training with our clinical experts

Onboarding run by people who have managed trials. Most teams train their sites in about two hours.

New product updates included

New releases reach your instance as they ship. You never pay to move to the current version.

Unlimited users, unlimited data

Every role on the study, and every form, file and query, for the life of the trial and the retention period after it.

Get a quote

Get a price today!

1
Book a call

Fill in the form on the right and we confirm a slot with you.

2
30 minutes on your study

We go through your protocol, patient count, sites, timeline and modules, and show you the platform on the parts that matter to your team.

3
Quote, then kick-off

You receive a written quote, per study or as an annual licence. Once you approve it, we start your study.

200+ companies run their trials on Datacapt

21 CFR Part 11
ICH GCP
ISO 27001
HDS
GDPR

Book your call

Two minutes to fill in. A clinical data specialist reads your answers before the call.

You choose. We adapt.

From single study to scale-up mode.

For one study

One price per study

Priced on your study parameters

For a defined study with a known patient count, a fixed timeline and a clear module list. One written price, agreed before you start, for the life of the study.

For a portfolio

Annual licence

Priced on your portfolio

For sponsors and CROs running several studies a year. One agreement, one renewal date, and a volume rate that applies across the whole portfolio.

Compare the two options

Same platform, same service on both. Only the commercial terms change.

What you get
Per study
For one study
Annual licence
For a portfolio
Commercial terms
Number of studies
1
Multiple, under one agreement
What sets the price
Study parameters
Study volume per year
Term
The duration of the study
One year, renewed annually
Volume discount
From the second study
Across the portfolio
Academic and non-profit rates
Reduced rate
Reduced rate
Platform
Users
Unlimited
Unlimited
Modules
Switch on what the protocol needs
Switch on per study
Datacapt AI
On demand
On demand
Real-time data access
Included
Included
Hosting
ISO 27001, HDS, 99.99% uptime
ISO 27001, HDS, 99.99% uptime
Service
Support, training and product updates
Included
Included
Customer Success Manager
Included
Included
Validation package
Included
Included
Time to go live
1 to 4 weeks
1 to 4 weeks per new study
Mid-study form changes
Your team, no vendor ticket
Your team, no vendor ticket
Migration from another EDC
Handled by our team
Handled by our team
Get a quote
One 30-minute call on your protocol, then a written quote.

Datacapt publishes no rate card. What you pay depends on enrolled patients, visits per patient, number of sites, study duration and the modules you switch on, so every quote is built against a real protocol.

Frequently asked questions

Still have a question? Talk to our team.

What pricing models do you offer?
Two, and you pick the one that fits the work. Per study: one price for one study. Annual licence: a whole portfolio under one agreement. Both are priced on the same study parameters: enrolled patients, visits per patient, number of sites, study duration and the modules you select.
Do I pay per user?
No. Every plan carries unlimited users across every role, including investigators, monitors, data managers and site staff.
Is there a free trial or a demo?
We run live demos on your own protocol. A hands-on trial environment is available on request once we have seen what you are building.
How long does it take to go live?
Most studies go live in one to four weeks depending on protocol complexity. Our team builds the first forms alongside yours.
Can I run multicentre or international trials?
Yes. Multilingual interfaces and role-based access are built in, and the platform runs across 45+ countries and 85+ languages.
Are you compliant with regulatory standards?
Yes. The platform is built for 21 CFR Part 11, GCP, ISO 27001 and GDPR, and the validation package comes with every study you run.
Can I migrate a study that is already running?
Yes. We run tailored migrations to move your data across securely and keep site downtime short.
Is training included?
Yes. Onboarding sessions, live support, the help centre and tailored training for your team all sit inside the price.
Are there hidden costs?
No. The price covers the platform, the modules you switch on, EU hosting, support, training, product updates and the validation package. Setup carries no implementation fee.
Do you offer discounts?
Yes. Volume: moving several studies onto one annual licence lowers the price per study, and we price the portfolio as one. Academic and non-profit: universities, hospital research teams, charities and foundations pay a reduced rate. Tell us which applies when you request a quote.
How do I get a quote?
Fill in the form on this page. A clinical data specialist goes through your protocol, patient count, sites and timeline on a thirty-minute call, then sends a written quote.

Get a quote for your study

Fill in the form above with your protocol, patient count and timeline. A clinical data specialist comes back to you with a written price.

Setup support included
No implementation fee