How Zurko Research streamlines and manages +300 studies per year from consumer health to medical devices trials with Datacapt.

Conducting over 300 clinical efficacy studies each year, Zurko quickly realized the need to update its practices to improve efficiency. The company’s processes relied heavily on paper forms and Excel spreadsheets, fragmenting project management. Without a centralized system, data collection and verification became time-consuming; teams had to juggle multiple tools, make manual adjustments, and constantly communicate between technicians and project managers to ensure data consistency. While this approach was under control, it had its limits. It slowed down overall monitoring and created friction points in daily operations. Recognizing these challenges, Zurko began searching for a solution that could centralize operations, automate routine tasks, and enhance traceability across all studies.

In response, Zurko chose Datacapt, a digital solution designed to centralize clinical data management. The platform brings together eCRF design and setup, as well as ePRO data collection, into a single environment. Its intuitive and straightforward interface allows teams to get up and running quickly, enabling them to configure study forms without lengthy training sessions. Datacapt’s flexibility means processes can be tailored to the specific needs of each study.

Zurko’s decision to adopt Datacapt was driven by a desire to optimize existing processes. By centralizing information and consolidating data collection, the tool reduces the number of manual checks and streamlines communication between teams. Project managers can now configure their eCRFs directly, speeding up study launches and minimizing the need for repeated technical adjustments.

Since implementing the platform, Zurko has seen significant improvements. Setting up an eCRF now takes less than a few hours, compared to several hours, sometimes even a few days before. Users can immediately spot missing or inconsistent information, without waiting for a technician’s feedback or reviewing multiple files. This autonomy allows project managers to oversee several studies at once with greater ease. Less time is spent following up or resolving inconsistencies, and study closure times are shorter—some studies are now completed up to 40 to 45% faster.

Shifting to a centralized system has also made onboarding new staff much easier. Training, which used to take several weeks, now only requires 10 to 15 days, depending on the person’s background.

Finally, coordination between teams is much smoother. The platform has standardized practices, provided a better structure for information, and secured data access, which is especially valuable for projects with high regulatory demands