How Weneos Transformed Its Research Operations and Launched HDRS activity with Datacapt

In response to new regulations affecting sunscreen products and growing expectations within the industry, Weneos made a major leap forward: launching a clinical research division with a new HDRS (Hybrid Diffuse Reflectance Spectroscopy) activity. This ambitious project reflects the company’s commitment to innovation while staying true to its ethical and environmental values.

However, the transition came with significant challenges. Managing clinical studies requires a robust organizational framework and a reliable infrastructure to ensure flawless traceability and meet strict regulatory standards. Existing tools, like Excel, were no longer sufficient. Their fragmented use complicated the management of volunteers, appointments, and data, resulting in a lack of clarity and increased risk of error.

Volunteer recruitment also proved to be a major hurdle. As a key component of any study, volunteers needed to be integrated into a system capable of managing schedules, personal data, and ongoing follow-up, all while offering a smooth and professional experience. On top of that, tight deadlines meant Weneos had to become fully operational quickly to launch its first studies on time.

In this context, Weneos had to rise to both organizational and technological challenges to ensure the successful and sustainable rollout of this new activity

To meet these challenges, Weneos chose Datacapt—a complete solution that combines an Electronic Data Capture (EDC) system with a Clinical Trial Management System (CTMS). The platform made it possible to centralize every step of the clinical trial process into a single tool, eliminating the need for multiple, scattered solutions.

Datacapt’s intuitive interface allowed the team to quickly get up to speed. Managing volunteers, appointments, payments, and data collection became much simpler, all while ensuring complete traceability. Additionally, because Datacapt is fully responsive—adapted for desktop, tablet, and mobile—it enabled greater mobility, which was essential for field-based testing. The personalized support provided by the Datacapt team also played a key role, offering gradual training and regular check-ins to ensure a smooth and seamless implementation.

Integrating Datacapt has transformed the way Weneos manages its clinical studies. Thanks to centralized processes, the team was able to cut the estimated HDRS launch time in half, from four months to just two. This time gain enabled them to rapidly set up their volunteer database.

Data traceability has also significantly improved. With Datacapt, every action is logged, auditable, and accessible in real time, ensuring full compliance with regulatory requirements. Volunteer management is now seamless, with an intuitive interface that allows for efficient tracking and organization.

Finally, using Datacapt has helped the team develop new skills. Jade Beaumont, Head of the HDRS Lab, noted that the platform made her daily work easier and helped her gain greater confidence in using digital tools—enhancing both her autonomy and that of her team.